| Field Label | Database Name | Comments | Data Format Examples |
| Document Id | Did | An eight-digit number is used to identify each page in the collection. The Id is expressed as a range when it refers to a multi-page document; a forward slash (/) is used to separate the first page from the last page. On occasion, the Id will contain an alpha suffix in the ninth or tenth position. It is possible to retrieve a specific document when the Id number for the first page is known by entering that number in the search box. | 12345678
12345678/5698
12345678A |
| Master Id | Mid | Master Id, a range of multiple document Ids, is recorded to identify pages included in a complex document. An example of a complex document is a letter with attachments. The Master Id records the Id range of the letter and all its attachments; a separate index entry is created for the letter and each attachment. NOTE: It is possible that not all documents included in the Master Id range are on the website. For example, numerically inclusive documents might not be on the website because they are non-responsive, or are subject to claims of privilege, work product, personal or third-party confidentiality or other legal protection. | 12345678/5789 |
| Other Number | Onumber | Other identifying numbers listed on the document are recorded as found with a prefix to identify the type of numbers. Commonly used prefixes include ACC (Lorillard Accession Numbers); MRD (Market Research Department Report Numbers); PAT (Patent Numbers); and PRO (Lorillard Research Project Numbers). | MRD5442874 |
| Document Date | Ddate
[ddatev] | Dates are recorded as numeric strings where the first four digits represent the year, the next two digits represent the month and the last two represent the day. The date January 2, 1998 would be recorded 19980102. Partial dates are zero filled; for example, a document dated May, 1988 would be recorded as 19880500. Estimated dates are identified with an "/E". | 19830821 |
| Primary Type | Ptype | Each document on the index contains an entry describing its physical format. The entry includes a four letter code followed by the text expansion of the code. | MEMO,
MEMORANDUM |
| Other Type | Otype | This field provides additional information about the physical format of the document. The entry includes a four letter code followed by the text expansion of the code. There can be multiple entries in this field which are separated by semi-colons. | ADVE,
ADVERTISEMENT;
BRPL, BRAND PLAN |
| Person Author | Pauthor | Name(s) of individuals who created the document. All names are recorded with the last name first followed by first and middle initials when available. Multiple entries are separated by semi-colons. | DOE, J |
| Person Recipient | Precipient | Name(s) of individuals who received the document. All names are recorded with the last name first followed by first and middle initials when available. Multiple entries are separated by semi-colons. | DOE,JG; SMITH,AB |
| Person Copied | Pcopied | Name(s) of individuals listed as CC: or copied on the document. All names are recorded with the last name first followed by first and middle initials when available. Multiple entries are separated by semi-colons. | DOE; SMITH,AB; JONES |
| Person Mentioned | Pmentioned | Name(s) of individuals referenced in the text of the document. All names are recorded with the last name first followed by first and middle initials when available. Multiple entries are separated by semi-colons. | DOE,JG; SMITH,A; JONES,ZX |
| Person Attending | Pattending | Name(s) of individuals listed as attending a meeting in a document. All names are recorded with the last name first followed by first and middle initials when available. Multiple entries are separated by semi-colons. | DOE,J; SMITH,A; JONES |
| Person Noted | Pnoted | Name(s) of individuals recorded in document marginalia. All names are recorded with the last name first followed by first and middle initials when available. Multiple entries are separated by semi-colons. | DOE,J; SMITH,A; JONES |
| Organization Author | Oauthor | Name(s) of organizations involved in creating the document. Names are recorded as found in the document although abbreviations, followed by the organization name are sometimes used. Multiple occurrences are separated by semi-colons. | NIH; NIOSH |
| Organization Recipient | Orecipient | Name(s) of organizations receiving the document. Names are recorded as found in the document although abbreviations, followed by the organization name are sometimes used. Multiple occurrences are separated by semi-colons. | ALA; US CONGRESS |
| Organization Copied | Ocopied | Name(s) of organizations listed as CC or copied on the document. Names are recorded as found in the document although abbreviations, followed by the organization name are sometimes used. Multiple occurrences are separated by semi-colons. | NATIONAL INSTITUTES OF HEALTH |
| Organization Mentioned | Omentioned | Name(s) of organizations referenced in the text of the document. Names are recorded as found in the document although abbreviations, followed by the organization name are sometimes used. Multiple occurrences are separated by semi-colons. | ALA; US CONGRESS;NEWSWEEK; NIOSH |
| Organization Attending | Oattending | Name(s) of organizations listed as attending a meeting in the document. Names are recorded as found in the document although abbreviations, followed by the organization name are sometimes used. Multiple occurrences are separated by semi-colons. | US CONGRESS |
| Organization Noted | Onoted | Name(s) of organizations recorded as marginalia on a document. Names are recorded as found in the document although abbreviations, followed by the organization name are sometimes used. Multiple occurrences are separated by semi-colons. | TIME; NEWSWEEK |
| Characteristics | Characteristics | Provides further information on the physical attributes of the document. The entry includes a four letter code followed by the text expansion of the code. There can be multiple entries in this field which are separated by semi-colons. | MARG, MARGINALIA;DRFT, DRAFT |
| File Name | Fname | Records the Id range and text name of the file in which the document was found in the files of the Lorillard Tobacco Company. NOTE: It is possible that not all documents included in the File ID range are on the website. For example, numerically inclusive documents might not be on the website because they are non-responsive, or are subject to claims of privilege, work product, personal or third-party confidentiality or other legal protection. | 12345678/12345987/TIPPING PAPER ORDERS |
| Site | Site | An alpha numeric representation of area (see next field description). | G1 |
| Area | Area | Provides information as to the source of the document at the time of collection from the files of the Lorillard Tobacco Company. | SPEARS,ALEXANDER/ OFFICE |
| Title | Title | Titles are recorded as found on the document and each word in the title is searchable. | |
| Old Brand | Obrand | Records the brand name(s) as found in the document. Multiple brand names in the same document are recorded with semi-colons as separators. | OLD GOLD |
| Primary Brand | Pbrand | Records the brand name(s) mentioned in a primary or significant role in the document. Multiple brand names in the same document are recorded with semi-colons as separators. | KENT |
| Mentioned Brand | Mbrand | Recorded brand name(s) in document not recorded as the Primary Brand. Multiple brand names in the same document are recorded with semi-colons as separators. | T; OLD GOLD |
| Page Count | Pcount | Records the number of pages in the document. | 4 |
| Request Number | Rnumber | The request number is related to the actual requests filed by the plaintiffs in various smoking and health actions. Copies of these document requests are available on this website. Each document request asks for specific kinds of documents. The entry in this field relates a specific document to at least one request and is recorded as CASE CODE/REQUEST SET-REQUEST NUMBER. For example, when the entry reads STMN/R1-007, STMN refers to the above referenced State of Minnesota case, R1 refers to plaintiffs' first set of requests and the 007 refers to the seventh request in that set. For information about the codes used in this field, please see the Lorillard Tobacco Company Case Names section from the left-hand menu. | STMN/R1-007 |
| Date Loaded | Dloaded
[ldatev] | This date reflects the date this document was first posted to this website. | 19980605 |
| Litigation Usage | Usage | This field identifies documents produced in various smoking and health actions and certain additional information. For information about the codes used in this field, please see the Lorillard Tobacco Company Case Names and Litigation Usage Terms sections from the left-hand menu. | STMN/PRODUCED |
